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Our Constitution

CONSTITUTION AS AMENDED AGM 2009
CONSTITUTION AND RULES OF THE PUBLIC AND COMMERICAL SERVICES UNION (PCS) LESBIAN, GAY, BISEXUAL AND TRANSGENDER GROUP
TITLE

1.The title of the group shall be The Public and Commercial Services Union lesbian, gay, bisexual and transgender group, known as PROUD, and described as ‘The voice of lesbians, gay men, bisexuals and trans members in the PCS’.

2.The Objectives of PROUD shall be to:

a.Protect and promote the interests of members

b.To campaign for:

i.Equal Opportunities within the field of employment for lesbians, gay men, bisexuals and transgender people within the Civil Service and linked organisations.

ii.Equal Opportunities within the Public and Commercial Services Union (PCS) and within the wider trade union and labour movement.

iii.Equal rights for lesbians, gay men, bisexuals and transgender people within society in general.

c.To oppose any organisation, individual(s) or forces in society, which seek to foster divisions based on sexuality, class, religion, belief, gender, age, disability, race, creed or HIV status.

d.To work within the structure and organisations of the PCS.

e.To act as a contact and support for lesbians, gay men, bisexuals and transgender people who are members of the PCS.

f.To offer solidarity and support to other groups in the lesbian, gay, bisexual and transgender communities as approved by the AGM.

g.To act as a social and cultural network for members of PROUD.

MEMBERSHIP

3.Full membership shall be open to any person who self identifies lesbian, gay man, bisexual or transgender person who is a fully paid up member of PCS who agrees with the aims and objectives of PROUD.

4.Associate membership shall be open to any PCS member or associate/ retired member who supports the aims and objectives of PROUD or to any lesbian, gay, bisexual or transgender member of another Civil Service Union and PCS Employee who agrees with the aims and objectives of PROUD.

5.In recognition to services to PROUD, Distinguished Life Membership may be conferred on any person who has ceased to qualify to be a full member. The award of Distinguished Life Membership will be decided by the PROUD AGM by the passing of a motion of nomination by any full member of PROUD.

6.Honorary Associate Membership shall be open to those how are not able to ordinarily be full or associate members of PROUD, and is given in recognition of their campaigning achievements etc in promoting LGBT issues in workplaces, in the wider community nationally and/or internationally. Nomination for an Honorary Associate Membership can be made by any full member of PROUD submitting an appropriate motion to the Proud AGM.

7.Branches may make donations to the group.

8.Membership shall run for twelve months from the 1st of May each year.

9.A record of membership shall be held by the Membership Secretary. Access to this record shall be confined to the Officers and National Committee of Proud, the PCS Equality Department Support Officers and will be maintained with due regard to confidentiality and data protection.

OFFICERS AND NATIONAL COMMITTEE ELECTION

10.

a.The Officers of PROUD shall be full members of PROUD and shall comprise Chair, Secretary, Treasurer, Organiser, Membership Secretary, Training Officer and Editor.

b.The Secretary shall call for nominations for each of the Officers posts not later than thirty-five days before the Annual General Meeting.

c.Nominations must be received by the Secretary not later than twenty-one days prior to the Annual General Meeting.

d.Where more than one nomination for any post is received by the due date, there shall be an election.

e.Elections for the National Committee shall be conducted on the basis that all full members eligible to vote:

Have an opportunity to vote, which shall not be conditional on attendance at a meeting; AND
Are able to vote in secret.

So, all members who are entitled to vote who cannot attend the AGM shall:

Be sent a voting paper by post;
Be given a convenient opportunity to vote by post

The administration of any such procedure will be the responsibility of the PROUD Standing Orders Committee. Any application for a postal vote must be received by the advertised cut off date for receipt of nominations and motions. Completed postal votes must be received at the specified address one day prior to the AGM.

f.Where only one nomination is received by the due dates, the nominee shall be deemed elected unopposed.

g.Where no nominations are received by the due date, the chair may call for nominations from the floor of the AGM.

h.The Officers shall serve from the close of business of the AGM at which they were elected to the close of business of the following AGM.

i.The National Committee shall meet as necessary but in any case, at least four times a year.

j.The National Committee shall be empowered to take decisions on behalf of PROUD between General Meetings and shall exercise this authority in accordance with the Constitution and with policy.

11.The National Committee shall comprise of the:-

Officers (as in 8a)
Women’s Officer (chair of women’s section)
Trans Officer
Disability Officer
Web Officer
Black Member’s Officer
Young Member’s Officer
Regional Representatives

12.The National Committee will co-opt its Committee the National Executive Committee (NEC) liaison officer. They will liaise between the Committees and the NEC. Where possible the co-opted member(s) of the NEC shall be either a full or associate member(s) of PROUD.

13.The Regional Representatives shall be elected at the AGM. The number of areas to be represented will be determined by the AGM.

WOMENS SECTION

14.There shall be a women’s section of which membership will be open to any member of PROUD, (whether full or associate) who self identifies as a lesbian, bisexual or trans woman and who fully supports the aims and objectives of PROUD. The internal organisation of the section shall be determined by the section. The chair of the Women’s Section will be elected at the AGM.

STANDING ORDERS COMMITTEE

15.The Standing Orders Committee will consist of 3 members elected at the AGM plus one representative from the Officers. This representative will be identified by the Officers at their first meeting following the AGM.

TUC LGBT DELEGATION

16.The AGM will elect delegates for the following years TUC LGBT conference. The number of delegates will be defined by the NEC. The delegation should represent a 50/50 male/female gender split, and voting on delegates of either gender will not be necessary unless nominations for that gender exceeds 50% of the agreed total delegates. For the 2007 AGM those elected will also be considered as delegates to the 2009 TUC LGBT Conference. Should those elected not wish to attend in 2009 those who were not successful in election will be approached as reserves based on votes cast. If there are still vacancies the Proud Officers will identify a process for finding replacements for agreement by the National Committee.

TUC LGBT COMMITTEE NOMINATION(S)

17.The National Committee will select the Proud nomination(s) for the TUC LGBT Committee at the last committee meeting of the year following the AGM. In accordance with TUC rules, only those elected at the AGM as delegates to the TUC LGBT conference will be eligible to stand. Nominations will be notified to the NEC for agreement.

ANNUAL GENERAL MEETING

18.The Annual General Meeting shall be held in the period February to March at a date and venue to be decided by the National Committee. The AGM shall receive the Annual report, Financial report, determine policy, elect the following:-

Officers (as in 8a)
Women’s Officer
Editor
Trans Officer
Disability Officer
Web Officer
Black Member’s Officer
Young Member’s Officer
Regional Representatives
Two auditors
Standing Orders Committee
TUC LGBT Delegation

All those elected shall serve from the close of business of the AGM at which they were elected to the close of business of the following AGM. For the 2007 AGM, those elected will serve for the period until the AGM in February/March 2009.

19.The sovereign body of PROUD shall be the Annual General Meeting.

20.Motions for the AGM shall only proceed from Regional and Equality groups, full members of PROUD of the National Committee, but not from associate or affiliate members. Nominations for elections shall proceed from full members of the group only. No candidate shall be eligible for office without first indicating their willingness to stand.

21.Only full members of the group shall be entitled to vote. In the case of equality of votes the Chair shall have a casting vote. Voting shall be by show of hands on policy motions but any vote may be taken by a ballot of those present at the discretion of the Chair or at the request of a majority of full members present provided that such a request is made before the question is put.

22.A motion shall be carried and an election secured if it is endorsed by a simple majority (except in the case of a constitutional amendment which requires a two-thirds majority as at paragraph (26) of those present and entitled to vote.

23.The Annual report, the financial report and a notice convening the AGM shall be sent to members not less than 35 days before the AGM. All notices of motions and nominations shall be forwarded to the Secretary not less than 21 days prior to the AGM. Motions submitted after the closing date shall be accepted as motions of urgency at the discretion of the meeting. No quorum shall be necessary at the AGM. Motions shall be sent to the members no later than 14 days before the AGM.

EXTRAORDINARY GENERAL MEETING

24.An Extraordinary General Meeting of PROUD shall be summoned at the request of either

a.a majority of the Officers of PROUD; or

b.a majority of the members of the National Committee; or

c.50 members of PROUD

d.An EGM may only discuss the business indicated in the notice convening the EGM

e.A notice shall be sent to members not later than 21 days before the EGM. All motions shall be forwarded in writing to the Secretary not later than 14 days before the EGM. Where an issue is of such extreme urgency these deadlines may be waived, subject to the agreement of at least two-thirds of the members of the National Committee. In such circumstances the Chair shall take motions from the floor. Such agreement need not be obtained at the meeting but may be through more informal methods as necessary, but in either case, must be endorsed by the EGM.

FINANCE

25.The financial year for PROUD shall be from 1st January to 31st December. The membership Donation shall be:

a.Annual subscription of £0 for full members

b.Annual subscription of £0 from associate members

c.Donations of £20 from Branches

26.The Treasurer shall take charge of the funds of PROUD and shall pay all approved demands. The Treasurer shall submit a report to the National Committee and its meetings and shall give up all books, documents, moneys and property of PROUD in their possession whenever required to do so by the Officers or National Committee.

27.A banking account shall be opened in the name of PROUD and cheques thereon signed by any two from the following Officers – Treasurer, Chair, Secretary and/or Organiser.

NATIONAL RULES

28.PROUD shall be governed by the Rules and Constitution of PCS. These rules may not be rescinded or amended except by the AGM or EGM convened for that purpose. A motion to amend the rules must be supported by not less than two thirds of the votes cast at the meeting.

CHAIR’S RULINGS

29.The Chair shall rule upon any matter on which the Constitution is silent, ambiguous or otherwise requires interpretation.

DISSOLUTION

30.The group shall only be dissolved by a decision of an Extraordinary General Meeting at which the resolution for the dissolution will require approval, on a vote of two-thirds of those members present.

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